Summer Camp

Summer Camp 2017

Operational Policies Document

Our program offers a challenging, exciting and fun environment for our students. The martial arts framework offers a unique way to teach focus, discipline, confidence, respect for others, self-respect, commitment, concentration, peer pressure skills, ability to follow directions and proper etiquette. All of the above are necessary tools for our children to cope with an ever-changing world.

The students in our Summer Camp program learn the exact same material that students in all our programs learn.  This is not “play karate” but a geniune martial arts program.

Helpful Links:

  • Registration Form
  • Week #4 (detailed calendar — published each week for the upcoming week)
  • Monthly Activity Lists (new format so we could include additional information/detail)

We have an outstanding staff at Aim and Focus Karate.   Our staff is a combination of people who love working with children and those with martial arts skills (that also love working with children  ).  All of our staff have current CPR/First Aid training as well as training specific to working with your child.  We also have several “interns” working with the program.  These are young people that are senior students at Aim and Focus Karate (several are black belts) who enjoy spending time with the young students in our Summer Camp Program.

This Summer Camp Operational Policies Document contains important information about our policies, registration forms, pricing information and a calendar of events. However, should any additional questions arise please feel free to contact us at (512) 257-8552.  We believe ongoing communication with parents is a key component to the success of this program and the growth of your child.

Highlights of our Summer Camp Program:

  1. Daily martial art classes
  2. Advancement in color belt rank
  3. Highly structured environment
  4. Great field trips to exciting spots around the Austin area (no extra charges for field trips)
  5. High energy environment
  6. Respect, Discipline and Self Esteem are VERY important

We are a licensed daycare provider by the Texas Department of Family Protective Services.  We follow all guidelines published by this agency and pride ourselves on our excellent relationship with DFPS.

We do NOT offer “swimming activities” as part of our camp experience.  Master Johnson is simply not willing to take large numbers of children to local pools (regardless of staff supervision levels / skills / training) and entrust their care to the life guards.  Swimming activities are simply better handled by individual parents / familes where close supervision is possible.  Also, in any large group, swimming “ability” will vary greatly (including “my child can’t swim at all”).  The risk is simply too great.  The DFPS statistics on “drowning deaths” every summer in Texas are simply staggering.

We WILL visit the “Williamson County Splash Pad” facility several times during the Summer Camp season.  This is a wonderful facility and something the students have enjoyed during past camps.

As a member of our Summer Camp Program, students are welcome to attend evening classes at no additional charge.  We do ask that you pickup your child and give them something to eat between Summer Camp  and the evening classes.  We can not allow children to simply stay on the premise after the normal termination of Summer Camp  to attend a later evening class.   Please visit with Sa Bom Nim if your child wishes to attend evening classes.

The following picture was taken at a recent demonstration we performed.  Many of these students are current or former members of our After-School / Summer Camp Programs.  They are an outstanding group of young people.  I’m very proud of each and every one of them.

Meet Master Ben Johnson

Master Johnson has been studying Tang Soo Do for over 27 years.  He is a Master Instructor in the Tang Soo do Mi Guk Kwan Association and currently holds the rank of 5th degree black belt.  Aim and Focus Karate was established February 1st, 2000.

I simply love teaching Tang Soo Do.  I’ve held many jobs and positions in my working career, but the job I value above all else is “teacher”.   As a teacher I define my success by the accomplishments of my students.  In March of 2008 we had our first student from the After-School/Summer Camp program test for Black Belt.  Since then we’ve had numerous After-School / Summer Camp alumni test for Black Belt.  This is a tremendous accomplishment for these young people.

Our school is not a “belt factory”.  Our students earn their rank.  They can take pride in every belt they receive.  We charge a fair price for our services.  Students don’t advance faster or receive extra training assistance because they pay a higher tuition.  My students earn privileges and responsibilities based on their effort and hard training, not on how much tuition they pay.  

We are a traditional martial arts school and take great pride in that distinction.

We are part of the Tang Soo Do Mi Guk Kwan Association.  While this may seem unfamiliar to new students, it is important to understand we are part of something much bigger than simply our school.  Our organization is internationally recognized and we are given the opportunity to train with a wide variety of very talented Master instructors.

On a daily basis we stress with our students the “ACE Program”.  ACE stands for “Attitude, Concentration and Effort”.  One of my students, a major league baseball player, explained to me that no matter what happens on the field, he always controls “ACE”.  We strive to teach the students to focus on ACE and not worry about factors in life they cannot control.

This valuable lesson helps our students deal with the stresses and strains of life in our current world.  They are learning to focus on what is important to them.

What Makes Us Different ?

The Summer Camp Program at Aim and Focus Karate teaches discipline and respect but it also includes a lot of fun.  The children learn by example from the instructors and get lots of hands-on experience with everything we teach.  When you tour our facility you’ll hear “yes sir” from the students…but they will be saying it with pride and enthusiasm.  They are learning that respect is a two way process and should always be extended to others.

Master Ben Johnson and his staff are passionate about teaching young students.  They truly enjoy it.  Our program is not all about “kicking and punching” (though we do a lot of just that), it’s about teaching self confidence and self esteem.  We’re not just a “karate school” nor are we simply a “day care” facility.  We are both and we blend our programs together with exceptional results.  This is a physically challenging program where the children gain strength, balance and agility while having a great time.

On a daily basis we stress with our students the “ACE Program”.  ACE stands for “Attitude, Concentration and Effort”.  One of my students, a major league baseball player, explained to me that no matter what happens on the field, he always controls “ACE”.  We strive to teach the students to focus on ACE and not worry about factors in life they cannot control.

Staff

All of our staff meet or exceed all requirements under the Texas Department of Family Protective Services as workers in a licensed daycare center.  This includes pre-service training, continuing education training, CPR & First Aid training as well annual random drug testing.  Many of our staff are Black Belts in our program but several do not study martial arts at all.  We love the diversity of our staff and the many benefits they bring to our team as individuals.

Aim and Focus Karate does not require staff members to have any specific immunization or vaccinations at this time.

Many of our Black Belt staff members have competed locally, nationally and internationally in various martial art tournaments.  One of our staff members, Kyo Sa Nim (Certified Instructor) Holly Holt, is currently the “National Women’s Sparring Champion” (she has won this title the last TWO years) in the Tang Soo Do Mi Guk Kwan Association (the organization we are affiliated with).  This is a HUGE accomplishment for Kyo Sa Nim Holt and allows us to offer her very unique skill set to our students.

Both of these young Black Belt women pictured above (Kyo Sa Nim Holly Holt and Ms. Paige Newcomb) are both staff members at Aim and Focus Karate.  At a recent tournament, these two ladies competed for the “Women’s Sparring Grand Championship” — it was great to see two of my students competing at this level.  Also, I expect to see these ladies in the “finals” for many years.  They are tremendous competitors, martial artists and teachers.

Hours of Operation

First day of Summer Camp is Monday, June 5, 2017.  The last day of camp is Friday, August 18, 2017

  1. We operate from 7:30AM until 6:00PM.
  2. The staff arrives at the facility at 7:00AM to open and get things ready for the students.  Please do not drop off students prior to 7:30AM.
  3. August 21st is NOT part of Summer Camp (it's an “All Day Out” for the After-School Program).

Nondiscrimination Policy

Applications of enrollment are accepted regardless of race, religion, color, sex or national origin.

Forms and Paperwork

Aim and Focus Karate must have enrollment paperwork completed and on file before the student will be admitted. This will help us comply with all regulations and ensure the safety of your child. 

                                               Please keep all information updated.

Registration Fee

$50 registration fee is due at the time of enrollment. It is vital you pay your registration fee to secure your child’s placement in our program. We cannot hold positions without paperwork and registration fees. Registration fees are non-refundable.  This registration fee also applies to current students in any of the Aim and Focus Karate programs.  Martial arts uniforms will be issued to new students the first day of attendance.

Registration Deadlines

Registration for Summer Camp begins on Friday, March 17, 2017

Note: We are expecting the program to be full this summer.  Please register as soon as possible.  We would hate for current students to miss out on this opportunity but we will not overbook the program.

There is a $25 cancellation fee per week for any registered week that is NOT attended or canceled. This fee will not be waived.

Tuition and Fees

Aim and Focus Karate operates on a budget, just like every other business and home. We count on receiving payments on time to ensure we satisfy our obligations. For that reason we have established a policy concerning payment and tuition fees. 

Tuition for students previously enrolled at Aim and Focus Karate is $185/Week.  Tuition for new students enrolling in our program for the first time is $215/Week.  If a sibling(s) is also enrolling, the tuition for the additional family member(s) is reduced $35/week.  For example, a current student attending would pay $185 / week and a sibling attending would pay $150 / week.

We offer a discounted tuition rate for current students in appreciation for their dedication and support of our program.

Current Student:  is a student that has attended one of our programs for the previous school year (started in either August or September).  Enrolling a month or two prior to the beginning of camp does not qualify.  The intent here is to acknowledge students and parents that have made a long term commitment to our program.  Offering a tuition discount is solely at the discretion of the Director.

Tuition payments must be made on/before the Monday of each week the student attends.  A $20 late fee will be charged on the Wednesday of each week for any accounts that are not current.  If the account is not current by the end of the current week, your place in the program will be in jeopardy.  We simply can not allow an account balance to carry over into another week.

Full week payments are expected regardless of actual attendance and/or holidays.  The cost structure of our program is based on this assumption.

We have structured our rates to be competitive with local day-care providers and at the same time offer an extremely high quality program at very reasonable rates.  

Please consider that you are receiving Summer Camp care as well as daily martial arts instruction.

Tuition payments will not be pro-rated over incomplete weeks.  This includes holidays and school closures.

There are additional fees for belt tests and optional clinics:

  •  Belt Tests -- $50
  •  New uniform -- $20   

We want Aim and Focus Karate to be a place where any student can attend that has a desire to study the martial arts.

Studying our martial art is part of our program and class attendance is not optional on a regular basis.

Late Pick-Up Fee

It is necessary for children to be picked-up on time. Parents who pick up their children after 6:00 p.m. will be charged a late fee of $10 for the first 15 minutes and $10 per each additional 15 minutes.

Calendar of Events

We schedule “in school events” on Monday’s.  This helps parents plan for the week.  Parents receive a “weekly calendar” each Monday so they can prepare for activities during the week (i.e. Wheels Day (bring something with “wheels”), Bowling (bring socks), etc.).

The following activities are simply a sample of the fun planned for this summer:

  • Bowling
  • Jumpstreet
  • Mt. Playmore 
  • Williamson County Splash Pad
  • Roller Skating
  • Theatre Movies (current releases !!!!)

At our facility (and local park), we will have the following activities:

  • Mystic Drums
  • Archery Program
  • Water Gun Wars
  • Dodgeball (HUGE success in our program)
  • Water Balloon Wars
  • Kickball
  • Flag Football
  • Color Lab
  • Weekly “Pizza Parties” or “Hot Dog Cookouts"

Archery Program

We are very excited to offer an extensive “Archery Program” as part of our Summer Camp this year.  We have the services of an archery instructor that has had a “bow in his hand” for almost 50 years.  As with any skill, practice is required to improve.  The students will have opportunities to learn the basics of shooting a bow safely but also have lots of opportunity to practice and improve.

Unlike other programs where students are given a few opportunities to “shoot the bow”, the students will have time in our program to develop skill in achery.

Returned Checks

There will be a $25 charge for all returned checks in addition to any fees charged to Aim and Focus Karate Inc. by the bank.

Clothing and Personal Belongings

Each student will have a karate uniform (do bok). This do bok should be brought on Monday and taken home on Friday. The uniforms should be washed when taken home and properly folded by the student (please do not wash the student’s belts --- they can be hand washed and air-dried if necessary).  Care of their uniform is a responsibility each of our students should take very seriously.  Students will have assigned cubicles for the storage of their uniforms, equipment and other personal belongings.

Aim and Focus Karate is not liable for the loss of items brought to the school.

Each student has an assigned locker basket in the dressing rooms.  This locker number also corresponds to the back pack storage area and shoe racks (same number).  This really helps parents locate the belongings of their students.

Aim and Focus has a Lost & Found. This is the best place to look for lost items.  If lost clothing items remain in the Lost & Found for over a month, they will be donated to the local Goodwill Industries.

Arrival & Departure

Your student(s) MUST be walked into the facility each day.  They can NOT be dropped off outside (this is a violation of the DFPS guidelines for state licensed daycare facilities).  Please sign your child out every day.  Please do not ask your child to walk out to your vehicle at the end of the day. This is for your child’s safety and we are not flexible on this request. Should there be extenuating circumstances please call us on the phone and we will try to accommodate you.  Please let us know if you’ll be picking your child up early so we can be sure to have them ready.  

Aim and Focus Karate is not responsible for custody arrangements but we certainly understand these situations can be very sensitive.  We will not release your child to anyone that is not listed on our “authorized pick-up” list.  We will also request a driver’s license validation for anyone that we do not know.   If a family member will be picking up your child, even on an intermittent basis, please encourage them to stop by so we can meet them.   We will not allow your child to leave in the company of a minor (even brother, sister, etc.).  This is all for the safety of your child.  

Illness

Your child’s health is of great importance. If you child becomes ill while at the Summer Camp  Program, you will be notified to pick-up your child. Please make sure we have updated information on how to get in touch with you at all times.  We do not have the facilities to aid ill children, so please be as timely as possible when picking-up ill children.  Your child will be kept as comfortable as possible until your arrival.  If necessary, they will be separated from the other children.

Transportation

We will transport your child on field trips and visits to Springwood Park. We will take every precaution in transporting your child. Each child will be informed of the Bus Rules and will be expected to abide by them. Failure to comply with the rules may cause your child to be unable to attend the Summer Camp Program  in the future.  We will make every effort to work with your child as well as you to address any issues that come up.  However, ultimately we must consider safety as our top priority.

Medication

Medication will not be administered by employees of Aim and Focus KarateIf your child requires medication during the time they are in our care, parents will have to make arrangements to dispense the medication.  This includes non-prescription medications.

Medical Emergencies

The staff with Aim and Focus Karate have received First Aid and CPR training as required by Texas Department of Family and Protective Services.  If a medical emergency occurs, aid will be given as appropriate for the level of our training.  All efforts will be made to immediately contact parents or guardians.  Emergency 911 will be contacted if the professional emergency services are required.

Parental Notifications

Parents will be notified of medical issues immediately by either phone or in person.  Behavior concerns will be addressed with parents in person by staff member and in writing from the Director if necessary.  Parent notifications are often posted near the sign out log as well as on the “After-School/Summer Camp  Bulletin Board” located by the front door.  Lastly, update emails will be distributed to all parents on a regular basis.

Emergency Drills

Emergency drills are held monthly to prepare your child with the evacuation procedures. We have exit plans located in the building to help children remember the safest exit route in case of an emergency.  We will instruct the children on proper behavior for an emergency evacuation as well as relocation within the facility.

Field Trips

We will be taking scheduled field trips on a regular basis.  Please check the online calendar of activities to make sure your student is properly prepared for the field trips.  We will also post daily notices on the bulletin board.

Emergency contact phone number during field trips: (512) 426-0664 (Master Johnson’s cell phone)

Injuries

Aim and Focus Karate makes every effort to prevent childhood accidents, but they are a normal part of growth and development. Parents are responsible for medical bills that may arise from accidents. We will notify you immediately in the event of illness or accident. For this reason it is important to keep your records updated at all times.  Incident reports will be kept on file anytime an injury occurs.

Required Equipment

Each child will be issued a uniform at the time of registration. Their uniform must be kept in their cubicles during the week or brought everyday.  If replacement and/or additional uniforms are needed they can be purchased from the karate school.  Uniforms should be taken home on the last day of the week for washing.

Audio / Video Monitory

The training areas, lobby and open area are constantly monitored by audio/video equipment.  This is primarily for security reasons, but also helps us provide a safe environment for the students at Aim and Focus Karate.  Both of our buses also have active audio/video recording systems.

We also reserve the right to use pictures taken during camp on our web site, 

Martial Arts Class Participation

We expect each student to participate in martial art classes on a daily basis.  Please contact Master Johnson if there is a restriction for your student’s participating.  Please do NOT ask your student to convey this message.  Our program is fun and exciting, but it does require a lot of physical activity.  

Discipline in the Martial Arts Class

Each child will participate in our martial arts program.  As part of this program, the students will be expected to execute such activities as jumping jacks, pushups and sit ups as part of their conditioning and discipline.  These activities will also be used as a consequence for not following directions or misbehaving during class.  For example if a child is jumping around in class and not paying attention they will be asked to follow directions.  If the behavior continues, they will be asked to do 10 pushups (or jumping jacks, situps, etc.).  The child will then rejoin the class and continue the program.  We remind the children before each class to get a drink of water and / or use the restroom.  If a child must use the restroom during class, they are expected to ask permission to rejoin class and will execute 10 pushups.  We want the children to be responsible for what they need to do to prepare for class, but realize that emergencies can happen and want the child to have another option.  The children are never forced to execute any physical activity.  If  the child refuses to participate, we will have them sit out and discuss the situation with their parents when they arrive.  This type of consequence may also be used if a student does not follow guidelines concerning respect toward others or their own personal discipline.  This is simply part of their training in our martial arts skills program.

Food and Snacks

All students must bring a sack lunch each day.  We can NOT heat food or provide refrigeration.  ALL food will be discarded after lunch.  Please do NOT ask your child to keep food after lunch.  Children will NOT be allowed to share snack -- except siblings.  Please provide a beverage for your child to drink during lunch.  The students always have access to water in our facility and on field trips.  If you wish, students are encouraged to bring water bottles with them to camp.

All students will be provided a snack in the afternoon.  We do offer organic and Gluten free snacks if a parents wishes their children to have this option.  Please let the staff know if you want your child served organic or Gluten free snacks.  The students are NOT allowed to bring their own snacks.  Snacks can not be shared and anything left will be immediately discarded.  Students are not allowed to bring snacks from home unless there is a medical reason documented by a medical professional.

Aim and Focus Karate is not responsible for meeting the nutritional needs of your child.  We offer a snack in the afternoon but this should not be considered a meal replacement.

We do have “Pizza Parties” and “Hot Dog Cookouts” on Fridays.  We will try to accomodate dietary needs, but students are always free to simply bring a lunch and not eat the lunch provided.  We will serve “turkey hot dogs” and provide “cheese only” pizzas.  Other restrictions will have to be handled by bringing a personal lunch.

Animals

Animals will not be allowed in the school.  Please do not send your children to the Summer Camp Program with any pets or animals.

Waiting List / Enrollment Selection

Every year our program is full.  We maintain a “Waiting List” of students wishing to enter the program.  However, this list is not maintained on purely a “first come / first serve” basis.  The Director selects children from the waiting list based on time and age (we must consider the impact to our current enrollment).

Pest Control Treatment

As part of our commitment to provide your child with a safe, pest-free learning environment, Orkin Pest Control may periodically apply pesticides to help manage insects, weeds or pathogens.  Pesticide applications are part of our Integrated Pest Management (IPM) program, which relies largely on non-chemical forms of pest control.  Pesticide applications at Aim and Focus Karate are made only be trained and licensed technicians.  Should you have any questions about the IPM at Aim and Focus Karate or wish to be notified in advance of pesticide application, you may contact the IPM coordinator (Master Ben Johnson, (512) 257-8552, owner@aimandfocus.com).

Orkin Pest Control treats the exterior of Aim and Focus Karate every 3rd Tuesday of the month.  Pesticides / chemicals are not applied within the facility.  Our facility has been inspected by a representative of the Texas Department of Agriculture (the inspection report is in our DFPS Binder at the front desk).

Policy Changes

Parents will be notified of minor changes to this document by a notice posted on the “Summer Camp Bulletin Board”.  If significant changes are made, parents will be notified in writing and requested to sign a notification log.  Our staff carefully reviews this document each year and significant changes are rarely ever needed.

Questions or Concerns

Parents are encouraged to visit the school at anytime during operation. If at anytime you wish to speak with the Director (Sa Bom Nim Ben Johnson), please contact him by phone to make an appointment or simply speak with him in person as time permits.  Sa Bom Nim Johnson is always available to discuss the needs of the students attending Aim and Focus Karate.

If a parent would like to review the “Minimum Standards Document” as published by the Texas Department of Family and Protective Services or review past licensing inspection reports, please speak with the Director.  All of this documentation is readily available to parents.


Document Update Log

All content changes to this document will be logged/tracked in this section.


-- Start of Change Log --


  1. Original version of this document published on 03/17/17 as the Official Summer Camp Operational Policies Document for Aim and Focus Karate


-- End of Change Log --


Contact Information:

Texas Department of Family and Protective Services (DFPS)


Child Neglect or Abuse Hotline:  (800) 252-5400

Local Child Care Licensing Office:   (512) 834-3195

Web Site:    www.dfps.state.tx.us


Discipline and Guidance Policy for:    Aim and Focus Karate     

   Discipline must be: 

(1) Individualized and consistent for each child;

(2) Appropriate to the child’s level of understanding; and

(3) Directed toward teaching the child acceptable behavior and self-control.  


   A caregiver may only use positive methods of discipline and guidance that encourage 

self-esteem, self-control, and self-direction, which include at least the following:

(1) Using praise and encouragement of good behavior instead of focusing only upon unacceptable behavior;

(2) Reminding a child of behavior expectations daily by using clear, positive statements;

(3) Redirecting behavior using positive statements; and

(4) Using brief supervised separation or time out from the group, when appropriate for the child’s age and development, which is limited to no more than one minute per year of  the child’s age.


   There must be no harsh, cruel, or unusual treatment of any child. The following types 

of discipline and guidance are prohibited:

(1) Corporal punishment or threats of corporal punishment;

(2) Punishment associated with food, naps, or toilet training;

(3) Pinching, shaking, or biting a child; 

(4) Hitting a child with a hand or instrument;

(5) Putting anything in or on a child’s mouth;

(6) Humiliating, ridiculing, rejecting, or yelling at a child;

(7) Subjecting a child to harsh, abusive, or profane language;

(8) Placing a child in a locked or dark room, bathroom, or closet with the door closed; and

(9) Requiring a child to remain silent or inactive for inappropriately long periods of time for the child’s age.


Texas Administrative Code, Title 40, Chapters 746 and 747, Subchapters L, Discipline and Guidance

Note:  Acknowledged by signature on Enrollment Application.


Gang Free Zone Information

(information required to Texas law)

What is a gang free zone ?

A gang free zone is a designated area around a specific location where certain gang related activity is prohibited and is subject to increased penalty under Texas law.  Specific locations where certain gang related criminal activity is now prohibited include, but are not limited to, public schools, playgrounds, video arcade facilities and day care centers.

The area that falls within a gang free zone can vary depending on the type of location.  For example, certain gang related criminal activity that occurs within 300 feet of a video arcade facility is a violation of the new law, whereas certain gang related criminal activity that occurs within 1000 feet of a school or day care center is a violation of the law.

How do parents know where the gang free zone ends ?

The gang free zone is within 1000 feet of your child care program.  Maps may be produced for the purposes of prosecution and may be updated by the local municipal or county engineer.  Parents may contact their local municipality to attempt to obtain a copy of the map if they choose to do so.

Why are gang free zones needed ?

Similar to the motivation behind creating drug free zones, the goal of gang free zones is to deter certain types of criminal activity in areas where children gather by enforcing tougher penalties.

What does this mean for my day care center ?

Child care providers are required to inform parents and guardians of children attending their center about the new gang free zone designation.  This means that parents or guardians need to be informed that certain gang related criminal activity or engaging in organized criminal activity within 1000 feet of your program is a violation of this law and is therefore subject to increased penalty.


For additional information, please contact the Texas Department of Family Protective Services

© Aim and Focus Karate 2017